Coronavirus Updates

Resources

NCAA updates

  • Division II — 2020 NCAA Division II COVID-19 Q&A Guide (PDF) **3.27.20**
  • Divisions I & II — Institutional Financial Aid Agreements. Consistent with legislation to establish a temporary recruiting dead period for all NCAA Division I and II sports and the suspension of all National Letter of Intent signings until at least April 15, 2020, legislation was adopted March 18, 2020, to prohibit institutions from issuing institutional financial aid agreements to prospective student-athletes and to preclude prospective student-athletes from signing such agreements at least until April 15. **3.27.20**
  • All divisions — Advisories on implications of decisions with regard to COVID-19: Division I | Division II | Division III **3.13.20**
  • All divisions — NCAA establishes coronavirus advisory panel

 

Friday, March 20

 

Dear WBCA member,

 

Today for many of us marks the end of the second full week of working from home, or self-quarantine, or mandatory lockdown, whatever your particular situation. We remain hopeful that everyone in the WBCA’s community of coaches, as well as your family and friends, are healthy and remain so throughout the remainder of this crisis. We are happy to report that everyone on the WBCA staff is doing well, and we are eager to share with you this week’s update.

 

WBCA POWER HOUR

 

The WBCA Power Hour online speaker series launches April 6. This new online series will feature presentations by industry professionals and coaches of top teams in each WBCA membership division on the topics and in the formats — audio or video — of their choosing. Episodes in the series will drop every week beginning April 6. 

 

WBCA President Tricia Cullop will tip off the WBCA Power Hour with an interview of USA Basketball Women’s National Team head coach Dawn Staley and assistant coaches Dan Hughes, Cheryl Reeve and Jen Rizzotti. Originally planned for the Closing General Session of the 2020 WBCA Convention, we are pleased to deliver this presentation to you as the WBCA Power Hour series premiere. Future presenters include Betsy Butterick, Kelly Graves, Muffet McGraw, Brian Morehouse, Kim Mulkey, Kari Pickens and Dan Tudor, and the list continues to grow. We will announce a complete schedule soon.

 

Convention registrants may access the WBCA Power Hour series by forgoing a refund of their convention registration fees. Their contribution will help mitigate the nearly $1 million loss the WBCA will incur because convention was cancelled. Many registrants already are choosing to waive their refund in exchange for access to the WBCA Power Hour. We hope more registrants will if they can do so.

Non-registrants already are expressing interest in purchasing access to the  WBCA Power Hour online series. We are working with our technical advisors on ways to make that possible. Watch your inbox for additional details in the near future.

 

CONVENTION-RELATED REFUNDS

 

Registration fees. Convention registrants on Thursday, March 19, received an email from the WBCA with a link to a SurveyMonkey form to use in electing whether they want to:

 

(a) Forgo their refund of registration fees and receive access to the aforementioned WBCA Power Hour online speaker series; or

 

(b) Receive their refund of registration fees and decline access to the WBCA Power Hour.

 

If you are a convention registrant and did not receive that email in your inbox, first check to see if it went into your junk/spam folder. If not, email Latasha Lewis and request the email be resent to you. Registrants must respond to the questionnaire by 5 p.m. ET, Friday, April 3, 2020. Registrants who do not respond by this deadline will be presumed to have declined their refund and will receive access to the WBCA Power Hour.

 

The WBCA is already issuing refunds to those who have requested them by completing the questionnaire. Refunds are being made to the same card used to pay the registration fee. Please allow 10 to 14 days after submitting your request for your refund to occur. Registration fees paid by check will be refunded by check and will take longer to process. Please be patient.

 

Hotel deposits. If you booked a room in either WBCA partner property — the New Orleans Marriott or the Wyndham New Orleans French Quarter — no action on your part is necessary. Your reservation has been cancelled and a complete refund of your deposit is being processed to the same card used to hold the room.  It is your responsibility to confirm receipt of your refund and to contact the hotel directly if you did not. If you booked a room in any other property, the WBCA cannot assist you with a refund. You must contact and work directly with the management of that property to secure your refund.

 

Women’s Final Four tickets. If you purchased your tickets from the WBCA we will provide you with a full refund to the same card used for purchase within the next 30 days. If you purchased your tickets from the NCAA, no additional action is needed. Your refund will be automatically delivered to the same card used for purchase within 30 days. Customers with questions about the NCAA refund process may send inquiries to the NCAA via email at tickets@ncaa.org. Please understand that the NCAA will be receiving a large volume of calls and emails regarding this decision. The NCAA asks that you allow it five business days to respond to your specific questions.

 

Transportation expenses. All registrants were responsible for their own transportation expenses to and from the 2020 WBCA Convention. It is each registrant’s responsibility to cancel and seek a refund of their own airfare, car rental expense, etc.

 

SOCIAL MEDIA ENGAGEMENT

 

Insta Live Q&A. North Carolina head coach @CourtneyBanghart tipped off the @wbca1981 Insta Live Q&A series yesterday (Thursday). Banghart answered questions submitted by viewers in real time for 30 minutes. Here is the schedule of upcoming WBCA Insta Live Q&A’s (each session begins at 2 p.m. ET):

#WBCAWashYourHands. Thanks to everyone who has participated so far in the #WBCAWashYourHands campaign on Twitter. If you are called out by a fellow coach, please accept the challenge, post to Twitter a video of you signing your school’s fight song as you wash your hands, and call out a peer to keep the campaign going. Be sure to use  #WBCAWashYourHands when you post.

 

#WBCABookExchange. Texas A&M assistant coach @CoachBobStarkey launched the #WBCABookExchange March 24 on Twitter. If you’ve read a book or are reading one now you’d recommend, tell us about it and be sure to use #WBCABookExchange when you post.

 

GOVERNING BODIES

 

The WBCA remains in constant contact with the NCAA and other governing bodies of our sport. We will update you on any developments should they arise. We know you have many questions and the NCAA has them on its list!

Here is the latest from the NCAA:

 

  • NCAA Divisions I and II —Divisions I and II Adopt Legislation Prohibiting the Issuing and Signing of Institutional Financial Aid Agreements. Consistent with legislation to establish a temporary recruiting dead period for all NCAA Division I and II sports and the suspension of all National Letter of Intent signings until at least April 15, 2020, legislation was adopted March 18, 2020, to prohibit institutions from issuing institutional financial aid agreements to prospective student-athletes and to preclude prospective student-athletes from signing such agreements at least until April 15.
  • NCAA Division II — Click here to access a PDF of the March 26 edition of the 2020 NCAA Division II COVID-19 Question and Answer Guide.

HOW CAN YOU HELP? 

Be patient and understanding. Work with your school’s IT department to ensure our emails don’t go to your SPAM folder. Don’t opt out of receiving our emails. Log in to the WBCA website and update your online profile with your contact information (best email address, cell phone number, etc.) This will ensure that if we need to contact you directly we can. 

 

We will continue to update you by email and on the coronavirus updates page on WBCA.org.


Stay strong. Keep each other in your thoughts and prayers. We are all in this together.

 

#  #  #

Friday, March 20

Here is your coronavirus update for Friday, March 20, 2020:

WBCA OPERATIONS. The WBCA office is closed and our staff is working remotely until further notice. We will continue to serve you during normal business hours — 9 a.m. to 5 p.m. ET, Monday through Friday. It is best to email us if you need assistance. If, however, you do call us please leave a voicemail message. Our phone system converts voicemails to audio files and emails them to the appropriate staff member so we can listen to them and respond. Click here for each staff person’s email address and phone extension.

HOTEL DEPOSIT REFUNDS. The New Orleans Marriott and the Wyndham New Orleans French Quarter hotels have cancelled the reservations for all 2020 WBCA Convention registrants. Both hotels have begun the process of refunding all room deposits. It is not necessary for you to do anything if you booked a room in either hotel. You should expect to receive your refund — in the form of a credit back to the card you used to secure the room — within the next three to seven days. It Is your responsibility to confirm receipt of your refund by Friday, March 27, and to contact the hotel directly if you did not. If you booked a room at any other property, you must work directly with that property to cancel your room and secure a refund. The WBCA is unable to assist you.

WOMEN’S FINAL FOUR TICKET REFUNDS. If you purchased your tickets from the WBCA we will provide you with a full refund to the same card used for purchase within the next 30 days. If you purchased your tickets from the NCAA, no additional action is needed. Your refund will be automatically delivered to the same card used for purchase within 30 days. Customers with questions about the NCAA refund process may send inquiries to the NCAA via email at tickets@ncaa.org. Please understand that the NCAA will be receiving a large volume of calls and emails regarding this decision. The NCAA asks that you allow it five business days to respond to your specific questions.

CONVENTION REGISTRATION FEES. All 2020 WBCA Convention registrants were emailed Thursday night (March 19) regarding refunds of convention registration fees. Registrants may elect to forgo their refunds in exchange for access to a new online speaker series called the WBCA Power Hour that will feature presentations by industry professionals and coaches of top programs in each membership division that we expect to launch on or about April 6, or to request a refund and decline access to the new online speaker series. The email contained a link to a SurveyMonkey questionnaire the registrant must use to choose their preference. Members who had not registered to attend the 2020 WBCA Convention may have the opportunity to purchase access to the new WBCA Power Hour online speaker series at a later date.

TRANSPORTATION EXPENSES. All registrants were responsible for their own transportation expenses to and from the 2020 WBCA Convention. It is each registrant’s responsibility to cancel and seek a refund of your own airfare, car rental expense, etc.

HOW CAN YOU HELP? Be patient and understanding. Work with your school’s IT department to ensure our emails don’t go to your SPAM folder. Don’t opt out of receiving our emails. Log in to the WBCA website and update your online profile with your contact information (best email address, cell phone number, etc.) This will ensure that if we need to contact you directly we can.

NCAA UPDATES. The WBCA remains in constant contact with the NCAA to discuss legislative concerns related to recruiting, eligibility and benefits. We will notify you of decisions that are made. We emailed to the appropriate members the advisories issued on Friday, March 13, by the NCAA on implications of its decisions and the decisions of its member institutions with regard to COVID-19. Here for your reference are those advisories:

We will continue to update you by email and on the coronavirus updates page on WBCA.org.

Sunday, March 15

Women Leaders establishes COVID-19 circle

Women Leaders in College Sports has established a COVID-19 member circle for a community of support, discussion topics relevant to the industry crisis, and resources to help navigate these trying times. The circle is open to persons who are not members of Women Leaders as well. Click here to visit it.

Saturday, March 14

10 p.m. ET

WBCA President Tricia Cullop reacts to news that Cleveland State University head coach Chris Kielsmeier has tested positive for coronavirus

“Our wish for a speedy recovery is with Cleveland State University head coach Chris Kielsmeier who has tested positive for coronavirus. As far as we know, Chris is the first member of the WBCA’s community of women’s basketball coaches to announce he has tested positive for the illness. While we hope Chris is the only WBCA family member who contracts the virus, we likely will hear of others in the coming days and weeks. To Chris and those who may follow, please know we have you in our thoughts and prayers.”

11 a.m. ET

The WBCA has emailed to the appropriate members advisories issued on Friday, March 13, by the NCAA on implications of its decisions and the decisions of its member institutions with regard to COVID-19. Here for your reference are those advisories:

Friday, March 13

The WBCA staff is receiving a number of inquiries on a variety of topics relating to the association’s decision to cancel the 2020 convention in New Orleans. First and foremost are questions about alternate plans for the convention, refunds of convention fees, lodging costs and purchases of tickets to the NCAA Women’s Final Four. We do not have answers to all questions at this time. However, we want to share with you what we do know and have put together this Q&A for that purpose.

Q: Will the convention be rescheduled?
A:
Presently there are no plans to reschedule the convention. We don’t know how long this COVID-19 crisis will last. Your continuing professional development, however, remains a priority for us. We plan to work with convention presenters to provide you digitally with as much of the educational programming you would have received at convention in the form of podcasts, webinars and videos as we can.

Q: Will I get a full refund of my convention registration fee and, if so, when can I expect it?
A:
As WBCA President Tricia Cullop stated in her message to the membership on Wednesday, March 11, it is our goal to provide every registrant with a 100-percent refund of convention-related fees paid to the WBCA. This includes the registration fee, presenter fee, exhibitor fee/booth rental, etc. We are working with our teammates at AI to come up with the fairest and most efficient and cost-effective way to provide everyone’s refund. Once we determine the process we will begin issuing refunds.

Q: I purchased a WBCA membership so that I could register to attend convention at the member rate. Can I expect to receive a refund of my membership dues as well?
A:
No. Membership benefits are not otherwise impacted by the cancellation of convention. You will receive a refund of your convention registration fee only. We encourage you to take advantage of your membership and explore the hundreds of educational videos and other resources in our online coaching library at WBCA.org.

Q: Will I be refunded the minimum three-night deposit I paid for reserving a room in a WBCA hotel property?
A:
The NCAA is taking the lead on negotiating exit agreements with their hotels and ours. If you booked a room at the New Orleans Marriott hotel or the Wyndham New Orleans French Quarter hotel, our goal is to secure for you a full refund of your deposit. If you booked a room at any other property not under contract with the WBCA, we cannot assist you.

Q: What about a refund of my purchase of tickets to the NCAA Women’s Final Four?
A:
The NCAA will provide you a full refund for tickets purchased through its link. The WBCA will provide you a full refund if you purchased tickets directly from us.

Q: How can I help?
A:
Be patient and understanding. Every registrant will be treated fairly and the same. We will update you by email and on this web page. Work with your school’s IT department to ensure our emails don’t go to your SPAM folder. Don’t opt out of receiving our emails. Log in to the WBCA website and update your online profile with your contact information (best email address, cell phone number, etc.) This will ensure that if we need to contact you directly we can.

Q: Will the “So You Want To Be A Coach” program be rescheduled?
A:
There are no plans to reschedule an in-person “So” program. However, we do hope to provide those student-athletes selected to participate in this year’s program with a “So” experience online.

Q: Will registrants receive a NIKE notebook, commemorative court piece and other freebies normally available at convention?
A:
Unfortunately, no. Nike’s sponsorship of the Assistant Coaches Roundtables ended with last year’s convention, so no notebooks were being provided for distribution at this year’s convention anyway. Connor does not provide the WBCA with court pieces for registrants, but rather distributes them directly to those who visit their booth in the Courtside Expo. As for other freebies? All orders were canceled soon after we canceled the convention itself.

The WBCA will update this Q&A and add to it as new information becomes available. Thank you for your understanding. Stay healthy,

Wednesday, March 11

 

Due to the health and safety of our members, student-athletes, volunteers, staff and partners and with the data and information provided about COVID-19, the decision was made to cancel the 2020 WBCA Convention. For more information see frequently asked questions below.

Q.  How did you make the decision to cancel?  
A: The WBCA Board of Directors and staff have been monitoring the situation very closely for quite some time. We have had calls daily with stakeholders, coaches, university leaders and medical and health officials. Due to the health and safety of our members, student-athletes, volunteers, staff and partners and with the data and information provided about COVID-19, the decision was made to cancel. 

 

Q:  Will I receive a refund?
A: We appreciate your patience as we work through the logistics of this decision including the financial ramifications for the association and you. We are doing everything possible to ensure a 100-percent refund.

 

Q:  How will this impact the WBCA financially?
A:  We are in the very early stages of determining the financial and legal ramifications to this decision. It will be significant; however, the health and safety of our members will always take priority over financial challenges. 

 

Q:  The programming looked really good…is there a way to still receive any of the educational materials?
A:  Over the coming weeks, we will explore ways to deliver some of the originally planned convention programming to our members through a digital platform. Stay tuned.

 

Q:  Is there anything we can do to help the WBCA?
A:  We appreciate your patience. While we will continue to grow the list of ways to help, please consider the following:

  • If you were scheduled to present, please consider presenting at the 2021 WBCA Convention in San Antonio, Texas.
  • Celebrate award winners on social media and congratulate them on their well-deserved recognitions (@WBCA1981).
  • Renew your entire staff’s membership in the fall.
  • Donate to the WBCA Benevolent Fund!

Visit here daily as we continue to add and provide updates.

Please practice everyday illness prevention behavior and refer to the following resources for more information: