2010 Convention Banquets & Signage Intern

Reports To: Director of Events

Mission: Founded in 1981, the Women's Basketball Coaches Association promotes women's basketball by unifying coaches at all levels to develop a reputable identity for the sport of women's basketball and to foster and promote the development of the game of basketball as a sport for women and girls.

Scope: The Convention Banquets & Signage Intern will be responsible for assisting the Director of Events with carrying out duties and assignments relevant to the WBCA National Convention and other assignments deemed appropriate by the Director of Events and/or Chief Operating Officer. Some manual labor, lifting, travel and weekends are required.

Responsibilities: Convention/Exhibition (75%):
1.Responsible for taking notes during meetings and sending meeting summaries.
2.Coordinate convention travel and transportation schedules.
3.Coordinate all banquets and meal functions for the WBCA National Convention. This includes working with emcees, facilitators, and sponsors as well as providing on-site management.
4.Responsible for communicating protocol, speaker invitations, entertainment, and decorations with facilitators.
5.Responsible for managing Microsoft Excel spreadsheets.
6.Serve as liaison to speakers, sponsors, and other invited guests concerning signage, menus, and event details.
7.Coordinate packing of WBCA office and moving truck on-site and in Atlanta.
8.Coordinate WBCA office set up and management on-site.
9.Assist in the coordination and management of exhibition on-site and designated events in exhibit hall (i.e., sponsored events and meal functions).
10.Obtain bids for signage and computer/copier rentals and coordinate logistics (i.e., layout, approval, inventory, shipping, and distribution).
11.Responsible for signage inventory pre and post convention.
12.Responsible for signage layout in convention center and hotels.
13.Assist with the coordination of the volunteer schedule and on-site management of volunteers.
14.Assist with post event activities (i.e., thank you letters, refunds, etc…).
15.Assist with on-site management as directed by Director of Events and/or Chief Operating Officer.
16.Assist with the coordination, management, and completion of evaluation process both on-site and post event.
17.Obtain bids and secure rental vehicles for convention transportation
18.Coordinate assigned travel arrangements.

Administration (20%):
1.Receive telephone calls in a professional manner. Handle calls if possible and forward detailed messages for other calls.
2.Process telephone requests for pertinent information.
3.Maintain informative and accurate records as well as an organized filing system for designated areas of responsibility.
4.Generate all necessary correspondence related to assigned event(s) responsibilities.
5.Participate in all mailings including assembly, printing, and processing.
6.Assist Chief Operating Officer with administrative duties.

Other (5%)
1.Work the required three (3) Saturdays as designated the Director of Events.
2.Complete special projects and other duties as assigned by the Director of Events and/or Chief Operating Officer.

Application Requirements
In order to apply for an internship, the applicant must submit the following:

1. A personalized cover letter
2. Resume
3. List of three (3) references
4. An originally typed writing sample which answers one of the following questions:

•What do you think people who know you would be surprised to learn about you?
•What confuses you most in life, and why?
•What is the best advice you ever received? Why? Did you follow it?
•Describe one of the most difficult situations you have faced, whether personally or professionally, and how you were able to overcome that situation.
•What are three of your best personal attributes? Describe a situation in which you were able to utilize those attributes in a work environment.

Contact Name: Daniella Trujillo

Job Title: Manager of Events & Office Administration

Email: dtrujillo@wbca.org

Phone: no phone calls please  

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Women's Basketball Coaches Association
4646 Lawrenceville Highway
Lilburn, GA 30047
770-279-8027 Telephone
770-279-8473 Facsimile
www.wbca.org